1. Saving the document template

Copy the template mzes-wp-e.dot in the template folder of Microsoft Office (in most cases it is \Program Files\Microsoft Office\Templates).

2a. Choosing the document template when creating a new Word document

In Word, choose ‘New’ from the File menu. A dialogue box showing the index card ‘General’ will appear. Double-click on mzes-wp-e.dot.

After creating a Word document based on this template, you will find a list of styles, for example for headings, quotations or abstracts, by clicking on the ‘Style’ field (furthest to the left on the formatting toolbar). Now you may begin working on your document.

2b. If you have already started writing

If you have already started writing your text without specifying a particular template, Word bases the document on the default template NORMAL.DOT. The template mzes-wp-e.dot can be applied to your document after it has already been created.

Applying a template will format headings, captions, paragraphs, etc. according to the styles found in the template chosen, if the document has styles with the same name and these have been applied to the text. The best way to be sure that this happens is to

• create a new document by choosing ‘New’ from the File menu and double-clicking on the desired template (wp-mzes-e.dot). Then open your already-existing document, choose ‘Normal’ from the View menu, and delete all section breaks(this can be done quickly by choosing ‘Replace’ from the Edit menu, clicking on the ‘More’ button, then clicking on the ‘Special’ button and selecting ‘Section breaks’. Make sure there is nothing in the ‘Replace With’ field, and click on ‘Replace’). Then highlight the entire text, either by pressing Ctrl+A, or by choosing ‘Select All’ from the Edit menu.
• Copy the highlighted text by choosing ‘Copy’ from the Edit menu.
• Switch to the new document by clicking on the Window menu and selecting it.
• Now paste the highlighted text into the new document by placing the cursor where it says ‘[Here first heading]’ and choosing ‘Paste’ from the Edit menu. (Don’t forget to delete the text in square brackets from the final version of your document.)
• Save the new document under a different name than the original version, or close the original file before saving the new file under the same name. Word cannot save the new file under the same name as the old file as long as the old file is still open.

3.1 Title page and following pages

a) Title page (page 1)

Replace the text in square brackets ([Title], [Author], [No.] and [Year of publication]) with the appropriate information. The number of the working paper will be assigned by the MZES; you may ask for it in the Director’s Office.

The following styles have already been applied and should not be revised or deleted:
 

Style name	Used for
Titelblatt Serie	Series name and edition number
Titelblatt Grafik	MZES logo
Titelblatt ISSN	ISSN number
Author cover sheet	Author’s first and last name; if more than one author, names can be placed on separate lines; if there are too many names to fit in space, multiple names may be placed on each line
Title cover sheet	Title of working paper

b) Page 2

As on the first page, replace the text in square brackets ([Authors] and [Title]) with the appropriate information.

On this page, the following styles are used:
 

Style name	Used for
Author cover sheet	Name of author/s; one name per line
Title cover sheet	Title of working paper

c) Page 3

Replace the text in square brackets in the imprint: here, only the first author’s name is given, with last name first. On the next line, the main title is the title up to the first full stop, colon, or paragraph mark; additional title, if any, follows ([subtitle]). After a space, slash, and space ( / ) add the names of all the authors. Add the year of publication and number of the working paper ([No.]). For the editorial note, please supply a brief summary of the author’s education and professional career, including universities attended and degrees obtained, areas of research concentration, and current affiliation.

On this page, the following styles are used:
 

Style name	Used for
Heading, others	Header for editorial note
editorial note	Text of editorial note
Impressum/Imprint	Imprint
Info	Information on price, layout, etc.

d) Page 4: Abstract

On this page, please type in the text of your abstract at the paragraph mark underneath the heading ‘Abstract’. On this page, the following styles are used:
 

Style name	Used for
Heading, others	Header for abstract
abstract	Text of abstract

e) Page 5: Table of contents

After you have finished working on your document, you can create a table of contents by going to the Insert menu and choosing ‘Index and Tables’, then clicking on ‘Table of Contents’ in the dialogue box. In addition, you can update the table of contents later to reflect any changes in the text by placing the cursor within the table of contents and following the directions to create a table of contents, above. The table of contents should show a maximum of three heading levels (on the ‘Table of Contents’ index card, the field ‘show levels’ should have a 3 in it) and should not be in italic type. You may wish to define the first heading level as bold type.
 

Style name	Used for
Title Content	Heading for table of contents
TOC 1	Table of contents heading level 1
TOC 2	Table of contents heading level 2
TOC 3	Table of contents heading level 3

When using document templates, it is important not to delete any section breaks, as doing so will cause you to lose the formatting on the cover page as well as page numbers and headers.

3.2 Formatting the text

a) Page header

Choose ‘Header and Footer’ from the View menu and replace [No.] in the header with the number of the working paper.

b) Footnotes

Create footnotes by choosing ‘Footnote’ from the Insert menu. Press the tabulator key after the footnote marker. If the note contains more than one paragraph, use the tabulator to indent before each paragraph.

3.3 Applying styles to the text

Apply a style by highlighting the text and choosing the desired style from the Style field (far left field on the formatting toolbar). Always apply styles immediately; doing so later is time-consuming and can cause page breaks to shift position. The following styles may be used in the main text of the working paper:
 

Style name	Used for
Captions	Captions
Footer	(Where page number is located)
Footnote reference	Footnote marker
Footnote text	(Use tabulator after footnote marker)
Header	Running heads
Heading 1–5	Various heading levels. The headings should be numbered. e. g.: 1 Heading level 1 1.1 Heading level 2 and so on
Heading 3 only	Heading 3 when not immediately preceded by Heading 2
Heading for appendix	Heading for appendix
Heading, others	Heading for reference list, and headings other than chapter headings
list with bullet	Bullet lists
list with bullet-last paragraph	Last item in bullet list (followed by extra space)
literature	List of references
Normal	Standard paragraph (not indented)
Page Number	(Defined in footer)
quotation	Set-off quotations consisting of a single paragraph
quotation+0 pt	Set-off quotations consisting of more than one paragraph, or followed by a chapter or section heading (not followed by extra space)
source	Reference to sources in tables and graphics
source after table note	Reference to source preceded by note
standard indented	Indented paragraph
Standard without extra space	Paragraph followed by a chapter or section heading (not followed by extra space)
table note	Notes to tables not followed by reference to source
table note before source	Notes to tables followed by reference to source
table title	Title for tables